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13 Useful Project Management Tools

There is a huge variety of project management applications out there. Most are general purpose apps, not aimed at any one industry. But there is a growing number of project management apps aimed specifically at one industry or another. Applications geared to creative types are becoming more readily available, and some of the offerings are really quite good.

Many of these project management apps have built-in code repositories and subversion browsers (or are built around them). A few have built-in bug and issue tracking. Others include more than just basic project management. All of them can help you keep track of activities and team members. There are both free and paid options. Some have very slick interfaces, and some are modeled more after desktop applications. All are relatively easy to use and easy to set up. [Content Care Nov/10/2016]

You may want to take a look at the following related posts:

Below are 13 useful project management applications, almost all of which are targeted directly at Web developers, designers (both Web and print) and other creative types. The last one is not geared specifically to creative types but is the most unique project management application I’ve found and is included on that basis as well as because of its potential usefulness for designers and developers.

1. Basic Project Management Apps Link

These applications are marketed specifically for project management. Most include things like task-, team-, and goal-management features. Some include additional features such as time tracking and invoicing.

Lighthouse Link

Lighthouse4 is a bug- and issue-tracking app that tracks timelines and milestones, integrates with your email client and more. You can update tickets through your inbox, manage your beta testing (by making tickets and milestones public), integrate it with subversion and manage and prioritize your tickets.

Lighthouse Dashboard Screenshot5

Project creation is simple; only a project title and description is required. Once a project is created, tickets, messages and milestones can be entered. Ticket creation can be done by email (the email address to send tickets to is displayed on the “Tickets” page). You can show tickets based on a variety of criteria, including date, state (open or closed) and who is responsible for them. Message creation is easier than email, and you can attach files up to 50 MB in size. When you create a milestone you simply enter the title, the date it’s due and the goals or focus for that particular milestone. It doesn’t get much simpler than that.

Permissions are easy to set, and you can invite users by email. One of the best features of Lighthouse is its Beacon and API integration. With the API, you can customize tickets, projects, changesets, milestones, messages and more. Integrate it with other services (such as Google Calendar), or make desktop applications that use Lighthouse. The APIs make Lighthouse infinitely more useful, because you can really customize it to fit your current workflow.

Lighthouse Milestone Creation Screenshot6

Lighthouse is great for Web development teams (or individuals) and has a very easy-to-use interface. They have paid and free plans, all of which include unlimited open-source projects. The free plan lets you manage one private project with up to two people on the account. The paid plans range from $10 per month for the Personal plan (with up to 3 projects, 10 users and 100 MB of file upload storage space) to $120 per month for the Platinum plan (with unlimited projects, up to 50 public projects, unlimited users and 30 GB of file upload space).

When combined with a subversion app, Lighthouse provides a pretty complete project management app for developers. Subversion integration is pretty straightforward, and the help file provided gives complete step-by-step instructions for setup.

Springloops Link

Springloops7 is another subversion browser that integrates project management. It counts a unique AJAX code browser and Basecamp integration as among its features.

Springloops Dashboard Screenshot8

The Springloops interface is very intuitive and easy to use. Tabbed navigation provides access to the log, source and deployment information. Adding users is done via email, along with the ability to create usernames and passwords (making it easier and faster for them to get on board with a project). Creating new projects is simple, with a few different templates available (including a starter template). You can migrate an existing repository into Springloops as well (including plain text dumps). For added project management ability, Springloops can be integrated with Basecamp.

Springloops Source Browser Screenshot9

Springloops has a number of plans available, both paid and free. The free plan includes 25 MB of space, 3 projects, 3 deployments per day (using FTP or SFTP connections), roll-back capabilities, Basecamp integration, subversion and an unlimited number of users. The paid plans range from the “Flowerpot” plan at $9 per month (including 1 GB of space and 10 projects) to the “Forest” plan at $96 per month (including 18 GB of storage, unlimited projects, automatic deployment and secure SSL encryption). All of the paid plans include a free 30-day trial.

Jumpchart Link

Jumpchart10 is a website planning application that allows you to plan the navigation of your website by creating, dragging and dropping pages into the plan. You can also add text and formatting to pages and then export your CSS files and site map when you’re finished.

Jumpchart Home Page Screenshot11

This is a great planning app for Web designers, though it’s not strictly a project management application. You can add comments to each page, which could serve to keep track of tasks related to specific pages. More traditional project management functions could be kept track of in the text of each mockup page or through the comments. The mockup and planning capabilities of Jumpchart make it worth using, even if hacks are needed to make it more conducive to full project management.

Jumpchart Add Sub-Page Screenshot12

The free Jumpchart plan offers 1 project with 1 MB of storage and a maximum of 10 pages and 2 users. The paid plans range from the Simple plan at $5 per month (including up to 5 projects, with 25 pages and 5 users per project, and 100 MB of storage) to the Deluxe plan at $50 per month (including up to 30 projects with unlimited pages and users and 5000 MB of storage).

Basecamp Link

Basecamp13 is often considered to be the best project management and collaboration platform out there. Its features are impressive: to-do lists, file sharing, message boards, milestones, time tracking, project overviews and commenting.

Basecamp Dashboard Screenshot14

The user interface is definitely one of the best out there, and because of its popularity, tons of other companies are making products that integrate with Basecamp, extending its capabilities.

Basecamp Time Tracking Screenshot15

Pricing is reasonable, though it’s definitely not the cheapest solution out there. The Basic plan is only $24 per month and includes up to 15 active projects, 3 GB of file storage and unlimited clients and users. The Max plan is a hefty $149 per month, but includes unlimited projects, 50 GB of file storage, time tracking, SSL security and a free Campfire Premium account.

2. Wiki-Based Project Management Link

Wikis are another option for project management, whether you use one instead of a basic project management application or in addition to one. One of the solutions below is geared to complete project management and includes additional features, while the other is just a wiki and is suitable for project management and other uses.

Trac Project Link

Trac Project16 is a project management app that is based on wiki functionality. It also includes a subversion browser, a timeline, ticket tracking, a road map (showing milestones and the number of current open and closed tickets) and builds status tracking.

Trac Project Main Wiki Page Screenshot17

One of Trac’s best features is the range of plug-ins available for it. There are plug-ins for Web administration, authentication, code documentation, file management, ticketing, testing, user management and version control.

Trac Project Ticket Management Screenshot18

Another big advantage: Trac is free and licensed under a modified BSD license.

PBwiki Link

PBwiki19 is one of the easiest free wikis out there to use. You can share files with other users, set access controls for individual pages and folders, add other users to your wiki, monitor and track version changes and more.

PBwiki Main Page Screenshot20

Setup is quick and easy and can be done in less than a minute. The PBwiki interface is very intuitive, and there is virtually no learning curve. Creating folders and pages is straightforward, as is editing existing pages. You can also comment on each page, and get a printable version with a single click.

PBwiki Page Creation Screenshot21

There are multiple themes you can choose from for the design, as well as templates for individual page content (or you can start from scratch). There are a few different plans available, both paid and free. The free plan allows from 1 to 3 users. Paid plans range from $4 per month per user (if you have more than 10,000 users) to $8 per month per user (for 4 to 999 users).

3. Bug and Ticket Tracking Link

Any time you work on a Web application or website, there are going to be bugs and issues that crop up. While some basic project management applications have built-in ticket tracking, others don’t, and sometimes the built-in solution doesn’t quite meet your needs (either because it’s too robust or is missing key features).

16bugs Link

16bugs22 is a very simple bug-tracking system. Its main advantage is the color-coding system used for different types of information (like updates, comments and closed tickets).

16bugs Activity Report Screenshot23

Setup is quick and easy. The user interface is easy to figure out. Creating bugs is easy, and the color-coded labels on the activity tab make it easy to see what’s going on at a glance.

16bugs Bug Submission Screenshot24

There are a variety of account types available. The free account allows 1 project, 1 MB of storage and Basecamp imports. Starting at $8 per month, paid plans include more projects (3 with the Basic plan), 150 MB to 10 GB of storage, RSS and email notifications, Campfire notifications and SSL (starting with the $15-per-month Big plan).

JIRA Link

JIRA25 is issue- and bug-tracking software that includes a lot of great features. It has advanced reporting features, workflow mapping as well as issue and project organizing; it is also customizable.

JIRA Dashboard Screenshot26

JIRA also offers a number of plug-ins to extend its functionality, including Bamboo integration, charting, time tracking, project management, a calendar and more. By using plug-ins, you can customize JIRA to meet your exact project management and issue-tracking needs.

JIRA Issue Navigator Screenshot27

JIRA’s biggest drawback is its pricing; it’s not cheap. A hosted account starts at $299 per month for up to 25 users and goes up from there (250 users costs $599 per month). If you want to download JIRA and host it on your own server, it starts at $1200 for a single project team, and goes as high as $4800 for an entire organization. If you need an academic license, solutions start at only $600.

4. Collaboration and Conferencing Link

If you’re working with a remote team on your project, you’re probably going to need some online space to collaborate and meet, whether it’s to work on general concepts or to work out specific bugs. Here are three solutions to help you collaborate with those on your team or with your clients.

activeCollab Link

activeCollab28 is a project management and collaboration tool that lets you set up a collaboration area right on your website. You can have unlimited projects, organized into groups for easy management.

activeCollab Dashboard Screenshot29

Collaboration features include file sharing, discussions (set up like an online forum), assignments, collaborative writing and reminders. Project management features include printing and exporting, time tracking, calendar and schedule functionality, ticket management and milestones. Plug-ins (modules) mean that activeCollab can be extended to suit your specific needs.

activeCollab Project Overview Screenshot30

There are two pricing options available: Corporate and Small Business. The Small Business edition includes source-code browsing, plug-in support, themes, discussions, milestones, checklists, files, project templates, a mobile interface and localization support. It’s priced at $199, with support and upgrades being an additional $99 per year after the first year. The Corporate edition has all of the above features, plus the calendar, tickets, time tracking, pages (with collaborative writing and more), a project explorer, and status updates. Both packages include unlimited projects and users. You can also purchase a Copyright Removal license, which removes the “activeCollab Powered” graphic from the footer of each page, for an additional $199.

DimDim Link

DimDim is a Web-conferencing platform that provides collaboration tools for meeting online. It’s scalable, reliable and flexible, with both hosted and on-site versions available.

DimDim Main Page Screenshot

DimDim allows you to share your desktop with those you’re meeting with, as well as share and present documents (both PowerPoint and PDFs). You can also share Whiteboards, and it has built-in voice-over-IP and teleconferencing capabilities. There are public and private chat capabilities as well as annotation and markup tools.

DimDim New Meeting Screenshot

There are free and paid plans available. The free plan offers the complete feature set, with support for meetings of up to 20 people. DimDim Pro offers the complete feature set, plus custom branding and up to 100 people in a meeting for only $99 per year. There is also an Enterprise-level package that includes all of the above but also allows simultaneous meetings with up to 1000 attendees for $1998 per year.

5. Invoicing Link

Unless you’re working on an internal project, chances are you’ll need to send out invoices. Having an invoice program that also does proposals is helpful, as is having one that integrates directly with your project management app.

Less Accounting Link

Less Accounting31 is a simple online accounting and invoicing program that is incredibly easy to use. Less Accounting has a variety of features, including proposal creation and tracking, mileage tracking, sales-lead management and expense tracking. You can import your existing Wesabe.com account, and you can even invite your CPA to look at your books. Less Accounting also sends a weekly email with an update on the status of your accounts.

Less Accounting Screenshot32

There are a variety of account plans available, including a free plan. The free plan includes up to 5 invoices, expenses, sales notes, deposits, proposals, mileage logs each month, SSL encryption, reports and bank-account integration. The paid plans range from the Even Less plan at $12 per month (including invoicing, expenses, contacts, SSL encryption, technical support, deposits and reports) to the More plan at $24 per month (including everything in the Even Less plan, plus sales notes, bank accounts, proposals, mileage logs, bank reconciliation, support for multiple types of sales tax and more). A 30-day free trial is available for all plans.

6. Time Tracking Link

Whether you need to keep track of your time for billing purposes, for your boss, or just to measure your own productivity, chances are you’ll need a time-tracking application.

LiveTimer Link

LiveTimer33 is an easy-to-use time-tracking program that works on both your computer and iPhone. It can be used for billing purposes or simply to improve your productivity and accountability.

LiveTimer Summary Report Screenshot34

Features include a daily ledger, bulk time entry (by day or week), customizable classifications, multiple currencies, custom billing rates, intelligent report filters and a developer API. The iPhone integration makes it easy to track your time even if you’re not at your desk, making it more useful than many other Web-based time-tracking applications.

LiveTimer Time Ledger Screenshot35

Pricing is cheap, at only $5 per active user per month. Qualifying non-profits get a 50% discount. There is a 30-day free trial available.

fourteenDayz Link

fourteenDayz36 is a time-tracking program specifically for teams. It features day-by-day time sheets, exportable reports (in both PDF and Excel formats), drag-and-drop categories and no user limit.

fourteenDayz Time Sheet Entry Screenshot37

There are 6 different plans offered, including a free account (which includes up to 4 active projects/clients, 10 project categories, an unlimited number of users and reporting functions). The paid plans range from the Personal at $5 per month (which includes the free account features plus up to 7 active projects/clients, 15 project categories, 30 project subcategories and PDF reports) to the Platinum at $99 per month (which includes all the Personal features plus unlimited active projects/clients, unlimited project categories and subcategories, XLS/CSV exportability and SSL connections).

(al)

Footnotes Link

  1. 1 https://www.smashingmagazine.com/2014/09/why-companies-need-full-time-product-managers/
  2. 2 https://www.smashingmagazine.com/2009/06/effective-strategy-to-estimate-time-for-your-design-projects/
  3. 3 https://www.smashingmagazine.com/2011/01/how-to-remain-productive-when-working-with-clients/
  4. 4 http://www.lighthouseapp.com
  5. 5 http://lighthouseapp.com
  6. 6 http://lighthouseapp.com
  7. 7 http://www.springloops.com
  8. 8 http://www.springloops.com
  9. 9 http://www.springloops.com
  10. 10 http://www.jumpchart.com
  11. 11 http://www.jumpchart.com
  12. 12 http://www.jumpchart.com
  13. 13 http://www.basecamp.com
  14. 14 http://www.basecamp.com
  15. 15 http://www.basecamp.com
  16. 16 http://trac.edgewall.org
  17. 17 http://trac.edgewall.org
  18. 18 http://trac.edgewall.org
  19. 19 http://pbwiki.com
  20. 20 http://pbwiki.com
  21. 21 http://pbwiki.com
  22. 22 http://16bugs.com
  23. 23 http://16bugs.com
  24. 24 http://16bugs.com
  25. 25 http://www.atlassian.com/software/jira/
  26. 26 http://www.atlassian.com/software/jira/
  27. 27 http://www.atlassian.com/software/jira/
  28. 28 http://www.activecollab.com
  29. 29 http://www.activecollab.com
  30. 30 http://www.activecollab.com
  31. 31 http://lessaccounting.com
  32. 32 http://lessaccounting.com
  33. 33 http://www.livetimer.com
  34. 34 http://www.livetimer.com
  35. 35 http://www.livetimer.com
  36. 36 http://www.14dayz.com
  37. 37 http://www.14dayz.com

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Cameron Chapman is a professional Web and graphic designer with over 6 years of experience. She writes for a number of blogs, including her own, Cameron Chapman On Writing. She’s also the author of The Smashing Idea Book: From Inspiration to Application.

  1. 1

    Kevin Micalizzi, Dimdim Community Manager

    November 13, 2008 7:46 pm

    Cameron, thanks for including Dimdim on this list of tools. I was a project manager for years and finding good tools was always the challenge. Time for me to work my way through the list and check out the ones that I haven’t tried before.

    For anyone interested in Dimdim free web conferencing, it’s an easy signup and your attendees don’t need to install anything. Also comes with a free phone conference bridge.

    0
  2. 2

    yes a nice collection of management tools.

    0
  3. 3

    There are are lots of decent tools (I can think of 5 at the moment) that should’ve probably made it into this list.

    Haven’t heard before about the first 4 (Lighthouse, SpringLoops, CreativePro, JumpChart).

    Basecamp and activeCollab were expected (excluding the invoicing part, which is the least related to Project Management).

    Anyway, it’s a good list and it gave me the chance to check some applications that I’ve never seen before.

    PM Hut

    1
  4. 4

    Exactly what I need.
    Thanks.

    0
  5. 5

    Nice article, but I don’t like the idea to host my projects and all related stuff on external servers. Because most of these projects are looking nice, but almost no words about infrastructure, security and so on.

    0
  6. 6

    What would I do without u guys!
    Great article!

    0
  7. 7

    We used to work with Trac for project management, but about 2 months ago we have replaced it with Redmine, another great tool

    0
  8. 8

    At Work, we use eGroupWare. It have everything we need: Mail reader, Calendar, InfoLog, ProjectManager, Resources, TimeSheet, Filemanager, Wiki, Bookmarks, SiteManager, News, Polls, Knowledge Base… ^^ It’s really cool.

    Nice article. (:

    0
  9. 9

    Yes Junni, Redmine is great but little known

    0
  10. 10

    I was looking for a good projectmanager.. there are some opensource packets, but i’m just about to get a license for Activecollab, tested and looked very good!

    0
  11. 11

    You could also try ProjectPier, a free version of activeCollab.

    0
  12. 12

    Nice to see Basecamp on there. Awesome app. The Writeboards with version control is the best asset.

    0
  13. 13

    Great list, but you left out Bamboo Invoice!

    0
  14. 14

    Freshbooks is an awesome invoicing/time tracking tool and quite popular. I’m surprised it wasn’t in the list.

    0
  15. 15

    You could also try ProjectPier, a free version of activeCollab.

    I think this post only really scratched the surface with some of the apps available out there for the different types of functionality.

    0
  16. 16

    For time tracking apps you missed Tickspot. I’ve been using it now for 2 years and love it. It also interfaces with Basecamp and Simply Invoices (which you do state).

    0
  17. 17

    You forgot Blinksale in your Invoicing apps. It’s incredible.

    0
  18. 18

    Tzury Bar Yochay

    November 13, 2008 3:51 pm

    at section #2 you forgot launchpad which got them all (bugs/scm/wiki) in one place for *free*!

    0
  19. 19

    Robert Lincolne

    November 13, 2008 4:07 pm

    Love your articles Smashing.. where would I be without this site.

    Big laugh at Basecamp’s screenshot… ‘make the logo bigger’

    0
  20. 20

    I’m really surprised Freshbooks isn’t included in the list also.

    Creative Office looks quite interesting…thanks for the great article and the suggestions.

    ~Sophia

    0
  21. 21

    Derek McDonald

    November 13, 2008 4:24 pm

    Great tools, but it would be nice if there were more free ones. For the little designer a high cost product is out of reach.

    I use trac where I currently work and it is great, some things could be better. Although I did manage to skin Trac to match the design of our website.

    0
  22. 22

    PBWiki is not free. At least, not for 4+ users.

    0
  23. 23

    Does anyone know a true application doing projectmanager?????!!

    thanks

    0
  24. 24

    Benjamin Shepherd

    November 13, 2008 4:57 pm

    A project management system i just recently discovered is collabtive. It does a similar job to that of basecamp and costs nothing.

    0
  25. 25

    I think 14Dayz is an excellent online time tracking solution (whole office using it for every project). They managed to keep the app truly simple and easy to use, I love the UI. A yeah, fanatic customer support.

    0
  26. 26

    Hey, if you are looking for a good and inexpensive solution with project management, time tracking, issue and request tracking over the net, look at Easy Projects . Net. Might work for you.

    0
  27. 27

    you missed out redmine. redmine has everything that trac has and more. it has forums and looks better. its the issue tracker that my project is using.

    another option is google apps. its pretty full featured.

    0
  28. 28

    Chris Monaghan

    November 13, 2008 5:59 pm

    Time59 (www.time59.com) features Time and Expense Tracking, Invoicing (PDF), and Payment Entry. It can handle overpayments/retainers and it maintains client balances.

    0
  29. 29

    My time tracking recommendation is paymo.biz

    0
  30. 30

    Our biggest client uses JIRA. It works pretty well, but sometimes we’ll get a list of several unrelated problems on one ticket, which makes it harder for us to get it out of our queue. I know that’s just a human error, but it can still be pretty annoying.

    0
  31. 31

    I’m with the folks that mentioned Blinksale. It is an incredible easy-to-use billing application.

    Also, if you’re looking for free CRM, you might check out Zoho’s CRM application. It’s free and works as well as what I was previously paying a bundle for with Salesforce.com. Highly recommended.

    Thanks for a great set of tools. I’m looking forward to checking some of these out.

    0
  32. 32

    JIRA is free for personal use, too, which is cool. And they have a decently-priced hosted option.

    0
  33. 33

    We are using Active Collab, but there is some great Time Tracking System too.

    thanks

    0
  34. 34

    nothing beats Basecamp in my opinion

    0
  35. 35

    Thanks, great stuff.

    0
  36. 36

    What about Team Foundation Server ?

    0
  37. 37

    Thanks a lot, this is exactly what I was looking for!!! :) great! and very useful!

    0
  38. 38

    For a single freelancer/hobbyist, I think Side Job Track is great. Web-based, free, and everything I need in a project management tool – my favorite is a stop-watch time tracker with easy attachment to tasks to automatically calculate costs and set due dates, all in one dialog box. For one guy managing multiple clients, projects, and invoices, it’s a fantastic tool.

    0
  39. 39

    Active collab is the best out there, and first because it’s a real app that you can install on your lan. If you want to manage your assets, you just can’t upload dozen of megs threw Internet even with a broadband connexion (and pay for it).

    0
  40. 40

    Sorry, but I really dislike this kind of article… I know Smashing Magazine have lots and lots of these, but they bring nothing new. It’s basically just a summary of a Google search and a minimum of research on the resulting websites… Or so it seems. We end up with a bunch of links to some services and a list of their features. No new information is presented.

    What would change these articles from being useless and almost annoying to being valuable and bringing new information to the web is a CONCLUSION or the like. A “list of links” is useless, but reviews and recommendations would be great.

    Next time it would be great if you could think about these questions:
    What’s THE best option in your opinion? In what situation should I use what service? What are the strength and weakness after using these services for a couple of weeks? What service is for beginners and what are for expert users?

    Thanks!

    0
  41. 41

    Great… thanks for input

    0
  42. 42

    nice list

    0
  43. 43

    Excellent. thanks for sharing.

    0
  44. 44

    We’ve used ActiveCollab for about six months now and I have to say we made the right decision. It’s clean, easy to use and not overly complicated like most other project management or collaboration products out there.

    0
  45. 45

    A very good list of Project Management Tools. But I agree with what Christian says..

    A comparison of various tools across various parameters / features would definitely help.

    More like if we looking for so and so feature then which tool would best fit our requirement.

    0
  46. 46

    thedannybarnes

    November 14, 2008 1:24 am

    I’m a fan of Officetime… it’s desktop-based, really simple and pretty cheap.

    0
  47. 47

    Less Accounting is fantastic! It is still a little bit rough around the edges and the development of new features and bug fixes is not always as fast as one would hope, but the concept and execution are brilliant.
    For me it really means less accounting and getting more design work done.

    0
  48. 48

    I was looking for something like this. It is needed for me

    0
  49. 49

    Yeah ActiveCollab is the one i just bought into… With this article being days late…
    OpenGoo is a better version of the free original activecollab, and in my eyes nicer than ProjectPier

    0
  50. 50

    Thanks very much for the great information!

    0
  51. 51

    We use Achievo for all our project stuff – project management, tasks, time tracking, invocing, CRM etc. It’s Open Source and you host it yourself!

    0
  52. 52

    @ Priyanka. Thanks to point out DeskAway. Even we are using DeskAway for project management & collaboration.Its a great tool indeed.

    0
  53. 53

    Thanks for the link to Listio! We also recently did a series of reviews (including a comparison) of 4 project management applications: 5pm, GoPlan, Basecamp and Central Desktop. Comparing Product Management Tools: 5pm, GoPlan, Central Desktop, and Basecamp

    0
  54. 54

    Bruno Alberto Byington Neto De Figueiredo

    November 14, 2008 4:26 am

    Thanks, Im also needing something like a cool Project Management Application.

    Im somehow however not that patient just jet to check through all of them. So I was starting to think why dont just do your own? I Mean I do work on DHTML, Python and stuff like that. I am the geek in the creative person so… why not programm your own suit of beauty to coordinate things around? Im not really sure how time will pass when programming something like basecamp? Nah Im not really out of my mind guys Im just thinking technically hardcore mainly simple. Creativity is somewhere in between the hardcore and simplicity, cant tell you yet where exactly?

    any suggestions?

    Thanks alot.

    0
  55. 55

    Another vote for Redmine. Just switched from TFS a month ago.

    0
  56. 56

    bugzill well than others

    0
  57. 57

    I am looking for a good option for project management & time tracking, have got so many option so just confused, need to get it right the first time as its not something w can change everyday, i have seen the demos of deskra, deskaway, bascamp, whodoes, open goo, active collab & what not, had zeroed in on santexq.com (not cause its free) as it had one of the key feature i was looking for i.e i can put estimates to tasks & track them, i can track the team work hours using the timesheets & all, this on gets its bang on as i wanted it too ( i am not sure if this feature is in other web tool, if yes pls point me in the right direction. On more imp thing is that it should not cost me a bomb :-)

    trust me i am checking almost all the tools on the web, if some one here is in web development than pls drop a line as which one you have used & why, it will be of great help, 5mpweb is also a good one you guys can check.. i am dreaming project tools :-)

    0
  58. 58

    I’d also add TFS and Mingle from Thoughtworks to this list.

    0
  59. 59

    Also try SugarCRM. It’s technically a contact management app, but has a great interface for project management and is very customizable.

    Best part, it’s FREE, and hosted on your server, if you wish. It requires PHP and MySQL. You can have unlimited users and even limit their permissions to view only certain projects, tasks, etc. We used this at my last company and coordinated with devs as far away as India.

    Cheers!

    0
  60. 60

    If you want the full package (timesheets, project management, planning, reporting, contact and document management, approval and invoicing) at a sensible price as well, check out TimeSuite (Australia based). I got to see the beta version of their new system a few weeks ago and it rocks. Think they are releasing it early 2009.

    0
  61. 61

    Dmitry Polushkin

    November 14, 2008 6:53 am

    Using RedMine for a project management. Like it a lot. Have all the features that I need.

    0
  62. 62

    Brandon Livengood

    November 14, 2008 7:00 am

    @ Amar

    We use santexq as well, it is a great web app, which is free and has a lot of features that others don’t seem to have. This is my recommendation to all that have been struggling to find a right project management app.

    0
  63. 63

    Team Foundation Server? I think the title said “useful.” Enough said!

    0
  64. 64

    You forgot Gemini from countersoft (I have no affiliation) for issue tracking. Free license for up to 5 users. Seems like you’re just pimping commercial products here and did not spend a lot of time reviewing open source/freeware products.

    0
  65. 65

    Slimtimer … Assembla … other real good tools to look at. Trac integrates slimtimer too actually. Though Trac really is the mother of all these tools and if you can work with python and Trac’s templates — you can walk away with something so much better than anything out there, and for free!

    0
  66. 66

    I use MacFreelance for all my Invoicing. I highly recommend it. :)

    0
  67. 67

    I suppose the Projonnect was not included in this list because it has not really been promoted in any sort of way. Projonnect is a free Project Manager that includes invoices among some other things. It may be something to look into.

    0
  68. 68

    I fully agree with all of you recommending Blinksale! Brilliant system!

    I also agree with Christian and Brijesh. This blog post looks like it’s just a list of a few of the Google results out there.

    I’m looking forward to seeing a proper researched blog posts/articles describing for example who the different Project/Task management systems suits.
    – Paid tools
    – Free tools
    – Systems for teams up to 5 members
    – Systems for teams with 10+ members
    – Only task management or solid project management systems
    – Separate post about bug tracking or invoicing
    – etc.

    This time around it just felt like a short mix of everything – didn’t really fit with the title of the post.

    Something more in the lines of “10 collaborative project and task management systems for teams with 5+ members” for example. ;)

    Any thoughts..?

    Cheers,
    Tess

    0
  69. 69

    +1 for activeCollab. Owned, and self-hosted, open source and extendable.

    0
  70. 70

    Nice article. It’s quite useful.

    0
  71. 71

    Blinksale def. needs to be on that invoicing list. Best invoice web app out there – and works with Basecamp!

    0
  72. 72

    I’ve tried several of the tools mentioned in both the article and comments–FreshBooks, Blinksale, and Basecamp. Since February I’ve been using Cashboard for my time tracking, estimating, and invoicing needs. I’ve found it much better than Blinksale for invoicing and far superior to FreshBooks in every way.

    All the templates are completely customizable and look really sharp right out of the box–a very important feature for a professional designer.

    Cashboard also integrates with Basecamp, has a super-flexible international tax system, and allows your clients to pay invoices online. The price is reasonable and is based on the number of active projects you have.

    Best of all, Cashboard’s developer is totally dedicated to improving the functionality, UI, and features of the application. The support forum is top-notch and they’ve just added a cool features request system.

    BTW, I’m not affiliated in any way with this company–I’m a true fan!

    0
  73. 73

    Great list. My only nitpick is that it would be nice if it were more clear which applications are 3’rd-party-hosted services, and which ones can be installed on your own server.

    One addition would suggest for the bug/ticket tracking section is Kayako SupportSuite (they have both self-hosted options and they-host-it options). It seems to be one of the more sophisticated apps of its type, I notice a lot of hosting companies using it. It does have some collaboration / project management features, but they’re pretty perfunctory.

    0
  74. 74

    what about action method online (behance’s project management program)

    0
  75. 75

    Why did you blur out C squared, Cameron?

    0
  76. 76

    I put my vote in for Fogbugz and LiquidPlanner!

    0
  77. 77

    Good for admin panel inspiration:)

    0
  78. 78

    Looks to me like there are as many project management applications as there are people on the planet. Jeez – talk about a market saturated with tools and utilities.

    0
  79. 79

    I too agree with Christian and others. The blogsphere’s need for link collection posts without extra information-like reviews or pro and con lists-is over. We have too many lazy, money hungry, and search enging whoring bloggers writing these type of lists daily.

    We know smashingmagazine and its contributors can write insightful articles; that fact is why we visit and support this site.

    Please think about what I and others have said in regards to the content of this post. But also remember its about more then just this one post. Successful blogs like this one set the standard that others will follow. Will you lead other design bloggers into writing indepth, thought provoking posts? Or will you subdue creativity by showing them yet again that a quick google’d link list post is all the bloggsphere needs?

    Good luck. And thank you to the commenter that mentioned opengoo. I just installed it. Works great :-)

    0
  80. 80

    Yet another vote for redMine. It’s super easy to use, very flexible, and is also actively developed and maintained. We switched from Trac about two years ago and haven’t looked back.

    0
  81. 81

    great list of useful tools, but as a web project manager, MS Project is still the only tool to manage a really complex job (admittedly I tend to do big complex projects). You need to get the manaul out, learn how to use it properly and plan the job to the last detail, but without that lies chaos.

    0
  82. 82

    Very good information.
    Thanks a lot.

    0
  83. 83

    @ Brandon

    thanks for your comment, we have created all the user accounts & all in santexq but if i can get where i can threaded discussions, client integration & gnatt chart, anything like that or should w go ahead with santexq? any feedback anyone? i can go for a paid solution too if i can get exactly what i want..

    thanks in advance
    Amar

    0
  84. 84

    Mortaza Doulaty

    November 15, 2008 1:59 am

    Nice article, thanks.

    Cause we are not sure about the security and stability of those free servers, I think developing an small project management system is better. I’m now checking those free one’s to see that they have, so that our’s would be better ;)
    It may be an open source one…

    0
  85. 85

    You needed to include Wiggio, a free alternate to BaseCamp that is great. We are thinking of switching from basecamp to Wiggio at my company.

    0
  86. 86

    I love Merlin’s project management app (think it’s for Mac only). The learning curve is very quick there.

    0
  87. 87

    Logo Design Art

    November 16, 2008 11:26 pm

    great! jira is very good!

    1
  88. 88

    Thank you very much for featuring CreativePro Office in your list of PM apps. We sincerely appreciate it!

    0
  89. 89

    Thanks for the great list SM !

    0
  90. 90

    Well done, but i need a solution (time tracking and/or billing) that i can install on my own webserver. Does anybody knows such a tool?

    0
  91. 91

    i have used around 5 projectmanagement project. Basecamp is the best.Its really easy to easy for developer and new user(customer).

    0
  92. 92

    any thoughts on simplypm & spiraplan? i have chcked the demos of almost all of the links mentioned & think these two can be killer self hosted sols? any exp with these ?

    thanks in advance

    0
  93. 93

    after investing an entire week on finding the right sol i am going ahead with santexq, i think its the best sol for tracking time estimate vs. time taken, it should be good enough for next one year than i ll go for something like spiraplan, santexq is also free which is an added bonus, i would like to mention that 5pm looks great & with some more feature it should be good enough for sme segment who want to make work fun :-) the same goes for wrike it was fun checking out almost 50 tools thru the week. Bye for now!

    0
  94. 94

    I still find that the best project management tool is a Pencil and Paper.

    0
  95. 95

    @Joshua Sortino:

    Not true. ProjectPier continued development of open source version of activeCollab, not the other way around. Here is quote from About ProjectPier page:

    ProjectPier was started as a fork of the now commercial activeCollab application.

    0
  96. 96

    Great list, been searching for a good project management tool for my team for ages. Simpler the better. At the minute I just use OmniOutliner, but today I stumbled upon Actionthis . Anyone got any experience of this? Seems pricy though…

    0
  97. 97

    My fave is wrike.com
    Tough I tried some of the ones you write about, including Basecamp. BTW, I found Basecamp pretty simplistic – it’s a great tool for a small project, but it won’t work if you have 10 or 15 of them.
    See for yourself :)

    -1
  98. 98

    Great list with lots of great resources. One great time-tracking program we use at our office is Slimtimer.com – helps our project managers and production team stay in scope – and works on my Ipod Touch as well. Looking forward to checking out some of these great suggestions.

    0
  99. 99

    This is a really useful list, you should also consider Copper Project too

    0
  100. 100

    Célia Leocádio

    November 24, 2008 2:23 pm

    Goplan is a great tool. I use it for managing my webprojects. Please mention it in further reviews.

    0
  101. 101

    5pm (www.5pmweb.com) should be in that list for project management apps – a truly unique interface.

    0
  102. 102

    We use Celoxis for our project management office since the last 5 years. I have used others in the past but if you are serious about project management then try it out. It’s not as cool looking as the others but it gets the job done! For some reason they are pretty low key. Maybe they let their product do the talking. Anyway, check it out.

    0
  103. 103

    Jerimy stewert

    December 4, 2008 3:12 am

    i agree with Walter, ValleySpeak Project Server is the the most affordable and easy yo adopt too for sharing Microsoft projects on the web.

    0
  104. 104

    There are a lot of good project management tools that have been listed, but the problem I have is we have an IIS6 server and most of the product require a Apache server running php5.

    Any good PM tools that you have found that will run locally on a IIS6 server running sql server?

    0
  105. 105

    Hi
    Am looking for something where you can track time for team members for different shifts.. any pointers…

    0
  106. 106

    are there any related project management tools web apps out there which are catered to the logo design process/projects? I’m looking for a project management app that is less general and more specific to logo development where a client could log in comment on logo proofs and the designer/admin could upload a proof, have it send auto notification of ‘new proof’ to the client, and similar tasks. anyone have any suggestions? maybe there is one out there that would work better for such a thing than others?

    0
  107. 107

    The premier on-line collaboration and project management tool is Qtask (www.qtask.com). All services for one price with unlimited projects, storage, etc.
    Happy with a Yugo, use Basecamp. Prefer a BMW, check out Qtask. The cool part is they cost about the same.

    0
  108. 108

    @Jon

    We use SharedPlan too. I just spoke to someone there and they are working on import/export for Basecamp which should be a good addition and round out the lack of planning support in Basecamp.

    fyi…

    0
  109. 109

    Great compilation of software applications. I’m keen to give Daylite (from Marketcircle) a go but will have to investigate the above ones a bit closer before I decide.
    Has anybody worked with Daylite yet and if so what do you

    0
  110. 110

    Manymoon is a free web based project and task tracking tool which apart from having all the regular features which an online task management tool is expected to have, has a special feature – it allows you to easily attach your documents and sheets in your Google Docs account from within its interface. It also allows you to create private tasks, collaborate with co-workers, turn email into tasks and track the completion of projects.

    # Manage your private and shared tasks.
    # Simple tracking and completion of projects.
    # Find out what other people are working on.
    # Collaborate with co-workers, customers and partners.
    # Turn emails into tasks.
    # Attach Google Docs to tasks and projects.

    Its FACEBOOK for work . So simple to use

    0
  111. 111

    What about solutions that can be installed on your own hosting server.
    We don’t really like placing our data on networks outside of the company, and getting around the monthly fees would be worth it.
    There is activeCollab, anything else in the same league?

    0
  112. 112

    Fixx is a an excellent self-hosted bug and issue tracker which is very simple to use. It’s completely free for one user. It can be downloaded here

    0
  113. 113

    I am a fan of Google Notebook (found at notebook.google.com) It is free, really straightforward and simple, and you can choose to share notebooks with others to coolaborate, or export your notebook to html or to google docs. Typical google apps style, the design is very low on the graphical elements, high on usability.
    Probably the best use of notebook is as a personal organizer – not really strong enough for big collaborative projects. But that is all I need, really.

    0
  114. 114

    A good hosted Project Management software that suits my EPM needs is called valleyspeak project server, which I found at http://www.valleyspeak.com. One of the main reasons why I like the software is the fact that I could continue to work in Microsoft Project 2007 while sharing my Microsoft Project plans with my teams.

    Because it is a hosted service, I did not have to buy expensive software or deal with installation and maintenance headaches. The functionality that I have with valleyspeak to manage my geographically dispersed teams works well for me. We also evaluated Basecamp and some other solutions but were not impressed.

    0
  115. 115

    thankssssssssssssssss………….. :-)

    0
  116. 116

    +1 vote for Redmine
    Quite simple, configurable and useful.

    In previous companies I’ve worked with MS Project Server 2003/2007, NetOffice, Bugzilla, Borland StarTeam, Mantis, Lotus Notes/Domino based in-house solutions.
    Now I use Redmine and I like it since it satisfy most of my requirements for issues management. For sure there is a huge area for improvements but rough overview of solution listed in this article shows that Redmine could beat them in issue management area, IMHO.

    0
  117. 117

    Thanks. Its a great job. I am very fresh in project management site. So I want to know basic or primary level tips and tricks to run a project successfully. How can I get help to know initial tools and techniques about project management? Thanks again.

    0
  118. 118

    We use santexq and it’s a pretty good online project management tool solution. i have found that many online tools have a lot of features that we don’t need/use and since santexq has a focus on task management it fits us really well. we’re a small team of 6.

    0
  119. 119

    Andrew Macdonald

    March 31, 2009 7:35 am

    Thanks for the useful reviews.

    0
  120. 120

    Good Project Tracking Tool with interesting reports and robust integration with Microsoft Office. .
    This tool is also has A robust, adapter-based bidirectional integration backbone, that allows ClearVu to tightly integrate with phase-specific tools as well as traditional cross-life cycle management tools

    0
  121. 121

    Just pooped in my pants after reading this. Thanks much!

    0
  122. 122

    Maciej – Thanks for recommending ProjectPeir…I just downloaded it and have it all set up on my server and it seems very robust and intuitive!

    Thanks again

    0
  123. 123

    For me InTask personal is the best project management tool (www.intaskpro.com). I use it for 10’s of projects and hundreds of tasks and it works fast like charm with reports, gantt, filters etc – try it.

    0
  124. 124

    Joshua Sortino

    April 22, 2009 5:22 am

    @Ilija Studen

    That may be true, but nobody knew the hard work they were putting into ActiveCollab was going to be sold when they started charging users by going commercial.

    0
  125. 125

    Andy Wright

    May 9, 2009 9:18 am

    You may also want to check out Orchestrate Link for a free location based task scheduler.

    0
  126. 126

    Felipe Souza

    June 11, 2009 12:56 pm

    I´ve tried Creative pro Office and it´s very impressive, but… completly unsecure!
    Do not recommend if you don´t want someone else accessing your data.

    0
  127. 127

    Paul d'Aoust

    June 13, 2009 9:02 am

    I second OpenGoo — I’ve been using it for time tracking, project management, issue tracking (it’s not built for that, but it’s pretty versatile), and it’s just fantastic.

    0
  128. 128

    Shahriat Hossain

    June 18, 2009 7:57 pm

    Nice list of project management tools, thanks for sharing this post.

    0
  129. 129

    We are looking for something with the following features and so far are working with Creative Pro Office:
    1. Free (if possible)
    2. Web-based
    3. Time tracking (timer and editable)
    4. Invoicing

    It would be nice to have something that integrated more with Google.

    0
  130. 130

    We love LiveProject. It’s not online, but it has both support for MS Project and for Bugzilla, which is a double whammy for anyone working on both tools. Plus of course, loaded with functionality!

    0
  131. 131

    Thanks you,
    This is a really great list.

    0
  132. 132

    mysterious monkey

    September 4, 2009 3:42 am

    not helpful

    0
  133. 133

    Hi,

    Just stumbled upon this list of project management tools..Nice impressive one. Each category lists different tools based on user requirements.

    Recently checked out new Zoho Projects 2.0 after a reading a review from Small Biz Trends via twitter which has features like task management, time tracking, gantt chart, collaboration – wiki, group chat, forum discussions, twitter like status updates in dashboard all in one tool.

    0
  134. 134

    Dude c’mon. Where is the FogBugz??

    0
  135. 135

    A lot of posts here are plain fake…

    Anyway, we use Celoxis (www.celoxis.com) and are quite happy with it. We wanted to go with attask but the price was much higher. But looking back we are happy we chose celoxis. Saved us $$ and has wonderful features that we didn’t know about when we purchased the software. Their marketing is poor. Anyone else running their would have made them number 1 by now. Maybe they just focus on the product. Their support is great though.

    0
  136. 136

    jimmy goswami

    October 26, 2009 2:52 am

    CAN ANY BODY TELL WHICH ONE IS TOTALLY FREE FREE FREE

    0
  137. 137

    Might want to also check out ProjectSpaces as the simplest project management tool out there!

    0
  138. 138

    Thank you for a clear and simple list. Good work, i will share.

    0
  139. 139

    I use taroby.org for managinging my work related mail. It helps to manage the mails between my team.

    0
  140. 140

    Cameron ,
    Have you seen wrike.com project management? We’ve been using it for over 6 months now and we’re very happy we found it. Here’s the main winning points:
    – email integration
    -Gantt charts with drag and drop support
    -all the projects are in one workspace

    0
  141. 141

    I like to know where I can find Creative’s Files Mangement Free Applicaiton so that I can share with my clients to comments on the creative we shared, and also do versioning of the art works.

    0
  142. 142

    Cool guys ..

    keep posting

    0
  143. 143

    Christian Amauger

    May 28, 2010 8:44 am

    Very useful article and collection of tools – thanks!

    0
  144. 144

    Great tools!!!

    Does any one know of any free tools that I am able to hold in-depth client information such as ftp, database details and passwords etc ?

    0
  145. 145

    Thanks for this helpful overview.

    You may also want to check out ProjectsCenter at projectscenter.com.

    Best,
    Brad

    0
  146. 146

    Vivien Dracon

    July 27, 2010 11:07 am

    There are a ton of good tools … I would add our application – ProjectGoo – which integrates Microsoft Project with the Google Cloud. This application is completely free and has been well-reviewed by Microsoft, CIO.com, NetworkWorld, etc.

    The best thing about this tool is the ability to manage a portfolio of projects with a globally distributed team using familiar tools. I would highly recommend taking a look at the application and hopefully you’ll enjoy the tool as much as the rest of our user community.

    0
    • 147

      Hi Vivien,
      I need some information about the application u have stated above, can u please send me your email Id.

      0
  147. 148

    I’ve used basecamp, which has been pretty useful though can get messy if people aren’t using it properly (figures).

    0
  148. 149

    The company that I previously worked for used Jira. The tool was pretty much helpful.
    My current employer has recently adopted Wrike for project management. I totally love the app, it’s available in Spanish. My favorite feature is the email integration, so getting all the data into the system is so so easy.

    0
  149. 150

    I would add 5pm to the top of the project management apps list: http://www.5pmweb.com.

    Comes with a great interface, Timeline view, mobile version, desktop time tracking, etc.

    Very easy to adopt.

    0
  150. 151

    Thanks Camilla for flagging Dooster. I had a look as it’s not a name I was familiar with and have to say I was really impressed. Recommend everyone check it out.

    0
  151. 152

    yea… i also use workforcetrack.
    i like the fact that it is all-in-one…
    they have pm, crm, mass mailing tool, invoicing and client interaction, online store in one solution.

    0
  152. 153

    Thanks for the article. It’s a great starting point for these types of apps. I’ve been working on these types of apps for years and my favorite is Listi.net. I hate Jira.

    0
  153. 154

    You made some clear points there. I did a search on the subject and found most individuals will consent with your blog.

    0
  154. 155

    For Time Tracking SaaS service, try Worksnaps. While tracking time, it also automatically captures the work evidences (such as screenshots, mouse/keyboard activities, sequence of active applications etc). Therefore, you can show your clients/customers/manager the proof of work. It facilitates better time tracking, more accurate billing and higher productivity. It is a good tool for freelancers alike.

    0
  155. 156

    Ronald Monsenia

    February 6, 2011 5:36 pm

    I’m not sure why WORKetc isn’t on this list, it totally rocks and can do more than a lot of apps listed here, for less…

    It combines aspects of CRM, PM, Billing, and help desk so users can manage basically their entire business in one application – which has numerous benefits to project management specifically (associate invoices, contacts, to-dos, reminders, calendar events, timesheets, tasks, products, and other stuff with projects for quick reference).

    0
  156. 157

    Great post, thanks very much. Smashing rulez.

    0
  157. 158

    This is a great list, but I just wanted to throw Mavenlink out there as well. They weren’t around when this list was created, but they have project management, plus time tracking, invoicing, payment options, and custom branding on top. Not too shabby.

    1
  158. 159

    List is good but I am looking for a collaboration tool which handles multiple projects. Someone tells about ProofHub, anybody know please let me know.

    0
  159. 160

    This is a very solid list of applications. I think another great addition would be Freedcamp.com which offers completely free project management with all the features these applications offer :) it’s pretty slick.

    1
  160. 161

    Anna Fergibson

    March 25, 2011 7:17 am

    Adding to the list http://vkolab.com

    5
  161. 162

    Michael Juarez

    March 31, 2011 2:21 pm

    Another cool app that I jerry-rigged to take my data on spreadsheets and send to task owners (yes, I still use excel to manage some projects) is something called one click commissions (www.oneclickcommissions.com). It’s designed for sales or payroll folks but works well for updating a dispersed team on their deliverables. I think it may also work with google spreadsheets but don’t quote me on that.

    0
  162. 163

    Jayant Upadhyay

    April 9, 2011 1:41 am

    Hi All!..have a look at Contrich.com

    It is an issue tracker for marketing content writers with features like inline content editing, content review, content verification and many more built into it and can prove to be an effective content collaboration tool for the teams in a web project.

    0
  163. 164

    Good job. Thank for your sharing!

    0
  164. 165

    shagufta khan

    April 15, 2011 1:29 am

    hi everybody
    the microsoft project 2010 is also very effective

    0
    • 166

      Hi shagufta khan,

      As you said Microsoft project software is more useful and very effective in industries for scheduling and planning. i want to know more about Earned value Analysis by using Ms Project, can you please guide me how to do EVA and give me your Email id for further contact.

      0
  165. 167

    wow its fantastic , thanks miss

    1
  166. 168

    Good article and thanks for sending us on our way
    we tried a few of the tools mentioned above after having used basecamp. We found dooster.net to be the best. Frankly it is awesome. It has all the features we need to run our business. The great thing is it is so simple to get any new person (ie client or team) started on it.

    They have much better features and ideas about what’s needed than basecamp but are so much cheaper. Hope that helps

    1
  167. 169

    Hi, enjoyed reading through other solutions which I’m more interested now that we’ve been using Dooster for a couple of months. So much less mess (post-its etc) mainly because we just seem to be getting things done more than organising what’s to be done. We’ll definitely be sticking with Dooster.net too but it’s good to know what else is out there.

    0
  168. 170

    May I suggest eTaskMan. It is ok too. No charge. No complex. Easy handle with tag function. No switching projects (everything needed is in 1 page)

    0
  169. 171

    I find this post very useful. Thanks!!!
    I agree with Peter Kingsbury that you should take a look at dotProject. It is opensource and is continuously improving.
    The interface is not that easy as some other tools you have mentioned but i think this might be due to its multiple modules.

    0
  170. 172

    Most of these solutions seem to be for small teams. What about workflow tools for catalogs and large-scale projects with multiple deadlines? I know Virtual Ticket is one, I’ve also been looking into Workgroups 2011. Are there others?

    0
  171. 173

    Indeed! These stuff are useful! Thanks for the information guys..

    0
  172. 174

    Allan Kapten

    August 6, 2011 4:59 pm

    Thank you for the great article

    0
  173. 175

    We have been using Dooster.net and we looked at a few packages before the owners made their decision. The ones I recognise from the list are Basecamp and Active Colab otherwise it was 5pm, Zoho and a couple of others. Dooster’s pretty god.

    0
  174. 176

    We have been using Dooster for a while now (beginning of the year) but before the owners made their decision we looked at some other softwares two of which I recognise from your list are Basecamp and ActivCollab and the ones I remember otherwise among the others are 5pm and Zoho. Dooster’s pretty good.

    0
  175. 177

    Michael Kaplan

    August 21, 2011 7:40 am

    I really like this list of tools for project management. I’m developing PM products that integrate with Google Sites and Google Docs. If you are looking for a collaborative PM solution that comes fully integrated with project management process and templates and is deployed as a team site template, look here for more info: , or follow @mypmbot on twitter.

    0
  176. 178

    Great! Bingo! I was thinking of how to find a suitable proj mgmt software. there r only 2 listed on apple store and all pay w no free option or free trial. TQ

    0
  177. 179

    nah, the owner is kind of a jerk. Doesn’t matter how good the product is then.

    0
  178. 180

    We got Dooster recently which was a totally new thing for me as I have never used collaboration software before. My boss had really wanted to get Basecamp but really more for a quality mark, we’re not that big yet and he couldn’t resist the saving. We looked at a couple of packages and settled on Dooster which I like.

    0
  179. 181

    Hi guys,
    this is a really well done article with a lot of interesting information. I’ve made a complete research for my company and at the end we will go with Teamwork.
    It is a tools with many interesting feature. We have decided to use this because it has a well done mobile application and a great dashboard management(that was really important for us because we have different figures in our company). Teamwork share also free task pages that we use to communicate with our customers without creating users for them in the application.
    Hope this helps somebody!

    0
  180. 183

    Great List.
    Could be completed with :
    => Bug Tracking : Mantis BT
    And new Catagory “Fully integrated” :
    => Smartsheet
    => ]Open[Project
    => Project’Or RIA

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  181. 184

    All of these 15 project management tools are great. I would also tell you a 16th project management tool which you all may consider. Its teamworklive.com/ which is a web-based online project management software and collaboration tool for managing internal and client projects.

    2
  182. 185

    They all look great but we build pipe lines so a project tool to manage the progress AND the financial progress is what I am looking for. it must have the capacity for you to define multiple actions on one section and then pull those costs in and report it against the budgeted figures.

    Wha twould the best tool be for this. MS cannot do it. Excell can do it but it is one hell of a sheet that I have to create

    RC

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  183. 186

    Tanvir Hussain

    October 21, 2011 6:19 pm

    Hi Cameron,

    Great post! We have been using BaseCamp for most of our graphic and web design projects. Absolutely amazing!

    -1
  184. 187

    Cool useful list, Thanks!

    1
  185. 188

    Nice post. Big miss is Zoho Projects and their suite of products in general. Their Projects app is full-featured and even includes advanced bug tracking and integration with GitHub. The recently revamped their GUI and now it’s also much more user-friendly. It’s easily configurable and in my opinion much better than Basecamp. Basecamp is better at marketing though.

    0
  186. 189

    Great list. Amazing tool for project management and collaboration. What’s really cool is the ability to create and customize your own apps…honestly unlike any other tool out there. Check it out! Highly highly highly recommend it!!

    1
  187. 190

    It really depends on what you want to do; whether you are tracking a simple to-do list or managing complex project portfolios. We have used Basecamp before but soon outgrew it. We now use Celoxis and are quite happy with their features and their price.

    0
  188. 191

    Asanga.N.Jayawardana

    December 6, 2011 9:22 am

    This ‘ll be very useful to students like us.coz this provides a broad knowledge abt pm softwears

    0
  189. 192

    I agree. Cameron’s list is solid as well as awesome. The research on pricing is very helpful for feature comparisons! 2-plan Team, a fork of Collabtive seems to work wonders too for creative types in university research. I’m using Cameron’s list for apples-to-apples comparisons on my project software shopping.

    I love SmashingMagazine as well. It’s so fun and cool!

    0
  190. 193

    You should try arcilook.com. They have project management and amazing co-sketch tool. You can draw online on the same time with two and more collaborators and clients.

    1
  191. 194

    Chyngys Barynov

    January 20, 2012 2:13 pm

    Nice list. You should also check out Worksection.com.

    Features: task management,calendar,delimited access control,Gantt charting,activity, custom FTP,tagging,notifications,exportable reports,time tracking,mobile version,customizable interface,dual-language account mode

    Also there is free plan and very friendly prices in paid plans.

    1
  192. 195

    Nice article. But re this: “Basecamp is often considered to be the best project management and collaboration platform out there.”

    Really? and reasonably priced. Hmm I’d say it’s the best known – because it’s one of the oldest and they had a slick web 2.0 approach. But no way is it the best. In fact its really quite limited and their attitude to customers left a lot to be desired. (They took their long standing forum down a few months ago around the time we left. It was riddled with examples of bad atitude). and their pricing is just a joke.

    So guys please dont plug basecamp so much.There are many many better solutions out there. I’m fed up with people recommending it to us. We’ve been there done that and moved on to much better tools (Google Apps with Dooster for tasks/tickets / billing and Freshbooks for invoicing if you’re interested)

    1
  193. 196

    Alain Francoeur

    January 24, 2012 9:15 pm

    Great article Cameron! At work we use Trac Project to keep track of all our bugs and a mean to manage our codes. I highly recommend it and the best thing it’s free.

    We also use it in conjunction with Vertabase (vertabase.com) to manage all of our projects, time entries and client billing. The 2 software provide our company with a complete project management solution because like a few others here, we have used Basecamp at the beginning but soon out grew its limited functionality.

    0
  194. 197

    Dear all,
    I used to see Google have Web Base Project Management but I can’t find it now. Everyone call tell me the URL of Google web base project management?

    Thank you.

    0
  195. 198

    Yodiz is a service to manage your Agile scrum, issue tracking, group discussions and coding at a single place. It is most fun and engaging way to work in teams.

    1
  196. 199

    I agree with Danny, there are so many new PM tools now. We have actually texted two: Projecturf and GroupCamp Project groupcamp.com/online-project-management-software
    The first one for the way the UI allows you to handle a large number of projects and GroupCamp Project for the time tracking and the Google Apps integration.
    AO

    0
  197. 200

    I also agree with Danny and Abby. Basecamp is no longer the best Project Management tool ever, actually there are a lot of tools out there so it is difficult to say that one of them is the best.

    I would like to recommend TransparentBusiness . I have been using this tool for some time and I am really really happy with it. One of the nice things of it, is that it integrates different facets of the Project Management process: basic project management, time tracking, wiki, collaboration/discussion, etc. It is also cloud-based and free for teams of up to 5 users (after that it costs about $300/year per extra member).

    It also can be used to manage large teams and projects, since it make it very easy to create projects with phases, tasks, sub-tasks, etc. and view all of it as a Gantt Diagram. Furthermore, the Gantt Diagram is updated in real-time to show the overall progress of a project, so it is very easy to see how a project is going, even if it is a large one. Team members can be further controlled using its time tracking feature, that will take screenshots of a workers screen at regular time intervals while he is working, so that the project manager can easily review the work that has been done.

    So, I would really recommend it, since it is the best of all the tools that I have tried and it has many benefits over them.

    2
  198. 201

    Great roundup Cameron. I’ve used tools like this for 20 years — long before they even arrived on the web — and for me the biggest hurdle has been getting staff to consistently use them. It’s no wonder. They’re all about tasks and treat people as machines you feed task lists to.

    I found something that takes a different approach. It puts people first and addresses issues like creating supportive teams, developing my skills and finding challenging and fulfilling work. IMO, if you have that, the task part is easy. Check it here: propstoyou.com

    1
  199. 202

    Well you guys should give a try to Prozacta.

    Feel free to sign up as a free user at prozacta.com

    0
  200. 203

    Another good project management tool that can be added to the list is

    It is in beta right now, but if you can get an invite it’s worth take some time to check it out.

    2
  201. 204

    That’s a really impressive and well put together article – I wonder how many hours were devoted to its preparation! Also interesting to learn about many other tools that are not in the article and people just sharing in comments. In fact, at different points of our company’s life we have used Jira, Basecamp, PivotalTracker, which have either been too complicated for clients to use, or were just overloaded with many featured that we didn’t actually need. So we created our own project management tool called tracker.pm/, where clients appreciated its simplicity, straightforwardness and ease of use; so they can be involved as much as they want and on track with their project and its tasks.

    Trello is probably the closest tool to Tracker in terms of its functionality and visual representation, as they both are based on Kanban; but Trello was developed much later than we started work on Tracker and used it internally. Oh and it is too generic and not tailored to developers, which is what we needed; so Trello wouldn’t be for us anyway. Just recently we opened Tracker publicly, as many clients of ours, including agencies and independent entrepreneurs, wanted to use it for their every-day trading. Would be great to learn more about other tools, and perhaps get some feedback on Tracker too!

    0
  202. 205

    Addison Collins

    March 1, 2013 6:27 am

    Great list of tools. Very interesting that may be helpful. Thanks!

    0
  203. 206

    Excellent article. I was looking for a project management tool to manage ERP implementations. I am going to try out couple of these tools..

    Thanks once again…

    0
    • 207

      Hi AJay,

      I am looking for a tool for ERP implementation as well. Which one did you decide on?

      0
  204. 208

    hi!

    i’ve been using ganttic so far and that’s helped me a lot. but i’ll be sure to try out some of the ones mentioned above.

    respect!

    G.

    0
  205. 209

    Rick Mosenkis

    April 22, 2013 10:40 pm

    Another tool worth considering is WorkZone (workzone.com)….it’s a powerful tool that blends project management and online collaboration software …..more sophisticated than entry-level tools like Basecamp, much less complicated than tools like Microsoft Project.

    0
  206. 210

    Spencer Kelly

    April 24, 2013 5:50 pm

    I’m a long time user of Basecamp and it works great as a collaboration tool and project tracker, but lacks a little bit as a task scheduling tool.
    I’ve tended to use Workstack (www.workstack.me) as an addon to Basecamp to fill the scheduling gap as it gives me a team overview calendar that means I can plan my week ahead.

    0
  207. 211

    I want to recommend LiquidPlanner. Their user interface is very simple and user-friendly. We’ve been using them for two years now and they meet all the needs of a small business.

    0
  208. 212

    Hi! Thank you for a list. I strongly recommend Basecamp! Also, I would like to add Kanban Tool to the list: http://kanbantool.com/.

    Kanban Tool is a simple web-based application for organizing work, tracking progress and real-time collaboration. It helps to identify main workflow problems.

    1
  209. 213

    Jack Morris

    June 15, 2013 1:05 pm

    I would like to add proofhub to this list. It contains many important features like discussions, proofing tool, time tracking, calender and many more. It also has a very good graphical user interface.

    2
    • 214

      Thanks Jack for telling about such a useful tool I am using this tool and it is helping me a lot.

      0
  210. 215

    Simon Fremantle

    June 27, 2013 10:05 am

    We gave up on MS Project after bashing our heads against it for years. We then tried Basecamp but found it didn’t scale to the sort of complex work we do. Then we found HumanEdj – a Web app for large projects including people from different organizations. Very easy to use but provides the sort of features you get in heavyweight planning apps. You can take part in a project by email which is great if some people in the team don’t want to adopt new tools. Over time you can build up a library of plan templates which we are now making good use of – we’re even thinking of selling some of ours. There’s a free version online (www.rolemodellers.com).

    0
  211. 216

    These are all excellent solutions but there’s nothing there specifically for Entrepreneurs who outsource. Here’s what I use: http://outveo.com

    It has great time and cost tracking features missing from too many other solutions but essential when you’re working with a team of outsourced workers.

    0
  212. 217

    I have tried about half of the tools you have mentioned above in your list. But now proofhub (www.proofhub.com) seems to be the best project management tool I have ever used.

    0
  213. 218

    I have tried about half of the tools you have mentioned above in your list. But now proofhub seems to be the best project management tool I have ever used.

    0
  214. 219

    List makers I’d recommend you to add one more simple and powerful project management tool which has many best in class features like time tracking, proofing, gantt chart, inbuilt chart etc.

    -1
  215. 220

    I am using ProofHub these days and I must say that this project management tool must be included in this list. It has amazing features. I love this tool !

    0
  216. 221

    First of all, thanks for the great list! As a consultant, currently I use iCoordinator Free to collaborate and manage the projects between the developers and the customers. It is totally free for one user without any hidden cost. You have all the essential areas like project planning, 1 GB document management area, time tracking etc. Hope this helps. You can read more and register it from here

    0
  217. 222

    Great list! Our IT consulting firm has been using another web app Stanteam (www.stanteam.com). It combines ticket, task, release, and file functions all together. It suits our needs for release based projects.

    0
  218. 223

    Hi, i’m in search for a management system or tool that can help my organization to learn from our mistakes.

    A system that saves information regarding mistakes that are made. With the purpose of preventing this mistakes from happening again.

    Does anyone know such kind of PMS?

    regards Lew

    1
  219. 224

    Whoa Cameron!!
    That is exactly what anyone looking for some great project management tools, would want to read. You have pretty much summed up everything in this one write up. Tools that help designers, developers, writer and indeed people from all walks of life, are listed in here. I must say it is of much help for one and all.
    Thanks!

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